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Paycheck Tax Calculator

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Free Pay Stub Generator 2026

Create professional paycheck stubs online—single employee or batch pay run. Add your logo, federal and state tax, FICA, and deductions; export CSV; print or save as PDF. Free for small businesses and personal records—no sign-up.

By Sammy S. · Founder · AuthorUpdated for 2026

Single stub

One employee

Batch pay run

Multiple employees

CSV & PDF

Payroll records

Logo upload

Branded stubs

Pay stub details

Use our US Tax Calculator to estimate withholdings

Templates

Pay schedule (dates only):
Quick fill (full stub):
Employer name, logo, address, and footer are saved on this device for next time.

Deductions (enter amounts withheld)

Pay run (batch)

Use the same pay period and pay date above. Add one row per employee with gross and deductions; then generate all stubs or export CSV.

Click "Add row" or "Fill from saved employees" to add employees for this pay run.

How to use

  1. 1Enter employer name and optional logo; add employee name
  2. 2Enter gross pay and deductions (estimate with US Tax Calculator)
  3. 3Preview the stub—print or save as PDF
  4. 4Or use Pay run (batch) for multiple employees and CSV export

Pay stub fields at a glance

Gross payEarnings before deductions
Federal & state taxIncome tax withheld
FICASS 6.2% + Medicare 1.45%
Other deductions401(k), health, garnishments

Estimate withholdings with our US Tax Calculator.

What is a free pay stub generator?

A free pay stub generator (also searched as a paycheck stub maker, check stub creator, or online paystub generator) builds a printable earnings statement from employer and employee details, gross pay, taxes, and deductions. This tool lets you create a single stub or a batch pay run, upload a logo, export CSV, and print or save a PDF—without signing up for payroll software.

Who uses an online pay stub maker?

Small business owners documenting wages for a small team, freelancers organizing personal income records, and employees recreating a missing stub for their own files. Pair withholdings with our US Tax Calculator or FICA Calculator. For landlord or lender verification, prefer employer stubs or our Proof of Income Letter Generator.

How to create a pay stub online

Follow these steps to generate a professional paycheck stub you can print or save as PDF.

  1. 1

    Add employer & employee

    Enter company name, optional logo, employee name, and pay period dates. Save profiles for reuse.

  2. 2

    Enter gross & deductions

    Add gross wages, federal and state tax, Social Security, Medicare, and other deductions for the period.

  3. 3

    Preview net pay

    Review gross, withholdings, optional YTD, and net (take-home) before you export.

  4. 4

    PDF, print, or CSV

    Print or save one PDF per stub. For teams, run a batch and export CSV for payroll records.

What to include on a pay stub

Complete stubs help employees understand each paycheck and help employers keep clear wage records. Include identity fields, earnings, taxes, benefits, and net pay.

Employer & employee

Legal or DBA name, employee full name, and optionally employee ID or last four of SSN for internal use only.

Pay period & pay date

Period start/end and pay date (weekly, biweekly, semimonthly, or monthly).

Gross earnings

Regular wages, overtime, bonuses, or tips for that period—before any deductions.

Taxes & FICA

Federal income tax, state tax if any, Social Security (6.2%), and Medicare (1.45%).

Other deductions

401(k), health premiums, HSA/FSA, garnishments, or union dues.

Net pay & YTD

Take-home amount plus optional year-to-date gross, tax, and deduction totals.

FieldMeaning
Gross payEarnings before deductions
Federal & state taxIncome tax withheld
FICASS 6.2% + Medicare 1.45%
Other deductions401(k), health, garnishments
Net payTake-home after deductions
YTD (optional)Year-to-date totals

Pay stub generator for small businesses

Batch pay run

Add multiple employees with gross and deductions; generate one PDF per employee.

Save business & employees

Store employer profile and employee list in your browser for faster next paydays.

Logo upload

Brand stubs with your company logo for a more professional PDF.

CSV export

Export payroll rows for bookkeeping, accountants, or spreadsheet ledgers.

Estimate employee withholdings with the US paycheck calculator and FICA calculator. Paying contractors? Bill with the Invoice Generator and issue forms with the 1099-NEC Form Generator when required.

Pay stub vs paycheck vs W-2

DocumentCoversTypical use
Pay stub / check stubOne pay periodSee earnings, taxes, net; personal records
Paycheck / direct depositPayment for that periodMoney transferred or check issued
Form W-2Full calendar yearFile federal/state income tax returns
Proof of income letterEmployment & income summaryRentals & loans — use our letter tool

Common pay stub mistakes to avoid

Inventing withholdings

Only enter taxes and deductions that match reality. Fabricated stubs for loans or leases can be fraud.

Mixing 1099 and W-2

Contractors generally get invoices and 1099s, not employee pay stubs with FICA withholding.

Skipping pay period dates

Always show the period or pay date so the stub is usable as a clear wage record.

Pay stub generator FAQs

30 answers about creating paycheck stubs online, taxes and deductions, batch payroll, PDFs, and when a stub is (and isn't) valid proof of income.

Jump to topic

Using the generator8Pay stub basics8Taxes & deductions7Business, contractors & legal use7

Using the generator

Free access, batch runs, logo, PDF, and CSV

Yes. Create single or batch paycheck stubs with an optional employer logo, save your business and employee list in the browser, export CSV, and print or save as PDF. No sign-up and no per-stub fee.

No. Everything runs in your browser. Saved business profiles and employee lists stay on your device (local storage)—they are not uploaded to our servers as a cloud payroll account.

Yes. Use Pay run (batch) to add multiple employees with gross pay and deductions, then generate all stubs and save one PDF per employee. You can also export the run to CSV for payroll or bookkeeping records.

Yes. Upload an employer logo for single stubs or batch pay runs so PDFs look branded. Logos stay in your browser session for reuse with a saved business profile.

Yes. After a batch pay run you can export employee names, gross pay, deductions, and net pay to CSV for spreadsheets, bookkeepers, or accounting software.

Preview the stub, then use Print or Save as PDF in your browser’s print dialog. For batch runs, generate stubs and save one PDF per employee. Use portrait layout and fit-to-page if the stub looks cut off.

Yes. Change any field in the form and regenerate or reprint the stub. There is no locked “issued” stub in this tool—treat each PDF as a draft for your own records unless your process says otherwise.

Yes. You can fill fields and preview on a phone or tablet. For the cleanest PDF, print or save from a desktop browser when possible, or use your device’s print-to-PDF option in landscape/portrait as needed.

Pay stub basics

Definitions, pay periods, and related documents

A pay stub (paycheck stub, paystub, or check stub) is a statement for one pay period showing gross wages, taxes withheld, other deductions, and net pay. It accompanies a paycheck or direct deposit so the employee can see how take-home pay was calculated.

A paycheck (or direct deposit) is the payment itself. A pay stub is the breakdown of earnings and deductions for that period. Many employers deliver stubs digitally even when pay is deposited automatically.

Yes in everyday US usage. People also search for paycheck stub, paystub, and payslip. “Payslip” is more common in the UK and other countries; the idea is the same—an earnings and deduction statement for a pay period.

A pay stub covers one pay period. Form W-2 summarizes wages and withholdings for the entire calendar year and is issued by employers after year-end for tax filing. Keep stubs during the year; use the W-2 (and Form 1040) when you file taxes.

Gross pay is total earnings before deductions. Net pay is take-home pay after all taxes and deductions—what is deposited or paid by check. Net = gross − federal tax − state tax − FICA − other deductions.

Enter the pay period dates that match how you pay—weekly, biweekly, semimonthly, or monthly. The stub should show the period start and end (or pay date) so the document is clear for records.

Many official stubs show YTD gross, taxes, and deductions. Our generator supports optional YTD fields so stubs look complete for personal records. Keep YTD consistent with prior stubs in the same calendar year.

Yes. Include overtime, bonuses, commissions, or tips in gross pay for that period, or note them in other earnings if your process separates regular and supplemental wages. Enter matching tax withholdings for supplemental pay when they apply.

Taxes & deductions

Withholdings, FICA, benefits, and estimates

Copy amounts from an existing employer stub when you have one. To estimate federal, state, Social Security, and Medicare withholdings for a salary and state, use our US Tax Calculator or FICA Calculator, then enter those figures into the pay stub generator. This generator does not auto-calculate tax tables.

Typical employee stubs include federal income tax, state income tax (if applicable), Social Security (6.2% of wages up to the annual wage base), Medicare (1.45%, plus Additional Medicare Tax where it applies), and elective deductions such as 401(k), health insurance, HSA, or garnishments. Enter only amounts that apply to that pay period.

FICA is Social Security and Medicare tax withheld from employee wages. Employee Social Security is generally 6.2% up to the annual wage base; Medicare is 1.45% of wages (Additional Medicare Tax may apply at higher incomes). Employers also pay a matching share that usually does not appear as an employee deduction.

Leave state income tax at $0 for states without wage withholding for state income tax (for example Texas, Florida, Washington). You may still see local taxes, disability insurance, or other state payroll items in some jurisdictions—add those only if they apply.

Enter the employee’s per-period contribution under other deductions (or a labeled field if available). Pre-tax 401(k) and many health premiums reduce taxable wages for income tax but generally do not reduce Social Security and Medicare wages—match your real payroll rules when estimating.

Yes. Multiply hours × rate (plus overtime if any) to get gross for the period, estimate withholdings with a paycheck calculator, then enter gross and deductions here. Our US Tax Calculator and Hourly to Salary tools help convert wages and estimate taxes.

No. You enter tax and FICA amounts yourself (from a real stub or from an estimate). Use our US Tax Calculator and FICA Calculator for estimates, then paste those numbers into the stub. That keeps the generator flexible and avoids implying it replaces a full payroll tax engine.

Still estimating withholdings? Use the US Tax Calculator and FICA Calculator, then enter those amounts above. For landlord or lender verification, prefer employer stubs or our Proof of Income Letter Generator.

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US Tax Calculator →FICA Calculator →Proof of Income Letter →Invoice Generator →1099-NEC Generator →W-4 Assistant →

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Last updated: 2026-08-05 · For personal record-keeping only